Cafe and Coffee Shop Management System ☕

You opened a café to make great coffee. Now you're buried in spreadsheets at midnight.

Recipe costs in one file. Staff schedule on a whiteboard. Inventory in your head. Daily sales on a napkin you'll "add up later." And that health inspection checklist? Somewhere.

You're not running a café. You're running in circles.

Cafe & Coffee Shop OS puts your entire operation in one Notion workspace. Menu costing, daily financials, staff scheduling, inventory, SOPs, marketing. All connected. All calculated. All finally under control.

One system. One place. Your whole café, organized.

What changes:

→ Recipe costs calculate automatically. Change an ingredient price, see the menu impact instantly. → Daily profit/loss tracks itself. Sales, expenses, tips, payment types. No more end-of-month surprises. → Staff scheduling stops being a group chat nightmare. Shifts, availability, PTO requests, approvals. All visible. → Health inspection prep takes 10 minutes, not a panic-filled weekend. → You actually know which menu items make money and which ones just feel popular.

What's inside:

Menu Engineering System Auto-calculated recipe costs and profit margins. Ingredient prices flow through to menu impact. Inventory → Recipes → Menu, all connected.

Daily Cashbook & Financials Daily profit/loss tracking. Sales and expenses by payment type. Tips tracking. Monthly revenue goals with progress.

Staff Management Hub Shift scheduling with availability tracking. PTO requests and approvals. Performance monitoring. No more "I thought you were covering."

SOPs & Compliance Health inspection checklists ready to go. Daily and weekly cleaning logs. Role-based task assignments. Audit-ready documentation.

Pre-Written Message Templates Customer service (apologies, complaints, disputes). Staff communication (shift changes, feedback). Vendor management (delivery, negotiation). Marketing copy (social posts, review responses, campaigns). Copy, customize, send.

Marketing & Customer Hub Social media content calendar. Customer feedback tracking. VIP customer management. Seasonal campaign templates.

Equipment & Maintenance Service reminders and warranty tracking. Daily equipment status checks. Vendor contacts in one place.

This is for:

• Independent café owners doing everything themselves
• Coffee shop managers who need systems, not chaos
• Small restaurant chains standardizing operations
• Food truck operators running lean
• Bakery café businesses juggling food and drink

What's included:

• Complete Notion template (duplicatable link)
• 8 core databases, pre-configured and connected
• Setup guide with sample data
• Ready-to-use workflows
• Lifetime access

Works with free Notion account. Desktop and mobile. No technical skills needed.

Your coffee is craft. Your operations should be too.