Interior Design Studio OS

You're an interior designer. Your spreadsheet thinks it's a project manager.

Specs in one file. Orders in another. Vendor contacts in your inbox. Approvals scattered across email threads. Install dates in your calendar. Budget tracking in a formula that broke two weeks ago.

You're not designing interiors. You're playing air traffic control with furniture.

Interior Designer Studio OS is an 8-database Notion workspace that runs your entire FF&E workflow. Brief to specs to approvals to orders to installs. One place. One system. Live budget tracking. Client-shareable views.

No more "which version of that spec sheet?" No more "did we ever get approval on the sofa?"

What changes:

→ You see budget vs. actuals at the project, room, and item level. Variance surfaces automatically. → Late items, overdue tasks, and open POs show up before they become emergencies. Visual status bars, not buried data. → Approvals track with aging. You know what's been pending for 3 days vs. 3 weeks. → Install schedules show a 7-day look-ahead with critical path flags. No surprises on site. → Clients see clean project views. You keep internal notes, margins, and vendor drama private.

What's inside:

8 connected databases:

Projects | Portfolio board, budget vs. actuals, risk tracking. Visual columns: Budget Bar, Health Chip, Scope Badge.

Rooms | Organized by project, at-risk filtering, cost breakdowns. Visual columns: Install Progress, Cost Compact.

FF&E Items | Spec tables, status boards, install calendar. Visual columns: Spec Line, Status Chip, Install Chip.

Vendors & Contacts | Vendor health tracking, reliability rankings. Visual columns: Open PO Bar, Activity Chip, Load Chip.

Orders & Invoices | Open POs, paid invoices, vendor groupings. Visual columns: Aging Bar, Open/Paid Chip, Amount Compact.

Approvals & Changes | Pending decisions, change log by type. Visual columns: Decision Chip, Age/Pending, Impact Compact.

Tasks & Milestones | Inbox, today, this week calendar. Visual columns: When Chip, Urgency Bar, Owner Chip.

Calendar & Installs | Install calendar, critical path table. Visual columns: When Chip, Critical Chip.

Home dashboard: KPI chips showing open projects, budget overruns, late items, open POs, pending approvals, and next 7 days of installs. Plus quick-add buttons for everything.

Project workspace template: Auto-filtered views for rooms, specs, open POs, pending approvals, and install calendar. Everything scoped to that project.

How it actually helps:

Surfaces problems early Normalized statuses and visual bars flag late items, overdue tasks, and aging POs before they blow up.

Tracks budget from the ground up Item subtotals roll up to rooms. Rooms roll up to projects. Variance shows at every level.

Captures approvals with context Decision tracking with aging and impact. You know what's waiting, how long it's been waiting, and what it affects.

Schedules installs intelligently 7-day look-ahead. Critical path flags. No more showing up to a site that isn't ready.

Shares safely with clients Client-facing project views without internal notes, vendor margins, or your private commentary.

This is for:

• Solo interior designers managing their own procurement
• Small studios (2-5 people) running multiple projects
• Anyone doing FF&E specification, ordering, and install coordination
• Designers who've outgrown spreadsheets but don't need enterprise software

Getting started:

Duplicate the workspace. Open "Start Here." Add your first project, rooms, and specs. No external tools required. Works on free Notion.

One workspace. Brief to install. Your whole studio, under control.