Photography Business OS

You became a photographer to create. Not to chase invoices at midnight.

But here you are. Client info in a spreadsheet. Shoots tracked in Google Calendar. Invoices in QuickBooks. Contracts in Dropbox. Gear list in your Notes app. And somehow you still forgot that deposit was due last week.

You're running a business on duct tape and browser tabs.

Photography Business OS puts your entire operation in one Notion workspace. Clients, shoots, invoices, tasks, gear, locations, team, calendar. All connected. All calculated. All under control.

One purchase. No subscriptions. No more "wait, where did I put that?"

What changes:

→ You know exactly what each client is worth. Lifetime value calculated automatically. → Overdue invoices surface before they become awkward conversations. Aging analysis built in. → Shoots flow from inquiry to delivery without things falling through. 8-stage workflow with SLA flags. → You see monthly revenue at a glance. Not "let me add up some spreadsheets." → Gear tracks itself. What you own, who has it, when you bought it, how often it's used.

What's inside:

10 connected databases:

Clients | Full CRM with pipeline stages (Lead → Qualified → Booked → Active → Dormant → Lost), source tracking, auto-calculated lifetime value and outstanding balance Shoots | Production workflow from planning to delivery. Status tracking, SLA flags, revenue rollups. Tasks | Assignment, priority, effort tracking, progress percentage. Linked to shoots and team. Transactions | Invoice tracking with aging analysis, days outstanding, payment status. Month Reports | Automated revenue calendar. See what you earned, broken down by shoot. Calendar/Events | Shoot scheduling with event types and timeline view. People | Team and crew management for task assignment and workload tracking. Gear | Equipment inventory with utilization metrics, purchase dates, current assignment. Locations | Location library with categories, usage analytics, scouting notes. Assets & Docs | Contracts, pricing sheets, brand assets, guides. All in one place.

Automated calculations:

• Client lifetime value
• Outstanding balance per client
• Invoice aging (days outstanding)
• Monthly revenue summaries
• Shoot profitability

Workflow tools:

• Visual client pipeline with health indicators
• 8-stage shoot production tracking
• SLA monitoring with overdue flags
• Delivery deadline tracking
• Team workload distribution

Operations support:

• 14-item pre-shoot planning checklist
• Crisis management protocols (equipment failure, data loss, weather)
• Emergency contacts section
• Complete setup guide with demo data

Why this instead of subscription software:

You're probably paying $30-50/month for a CRM. Another $20 for invoicing. Maybe $15 for project management. That's $600-1000/year for tools that don't talk to each other.

This is one purchase. Full customization. Your data stays in Notion forever. Works offline on mobile for on-site updates. Integrates with whatever else you already use Notion for.

No vendor lock-in. No "we're raising prices." No "feature removed in latest update."

This is for you if:

• You're a solo photographer building something real and need a system that grows with you
• You're established but bleeding money on subscriptions that don't connect
• You run a small studio (2-5 people) and need everyone on the same page
• You manage 10+ clients per year and "winging it" stopped working

What's included:

• Complete template (all 10 databases, configured and connected)
• 25 demo clients and shoots so you can see how everything works
• Setup and instructions guide
• Formula documentation
• Demo data removal guide

Built with Notion Formula 2.0. Proper relational architecture. Scales to 100+ clients and 200+ shoots annually.

One workspace. Your whole photography business. No monthly fees. No limits.